Keep It for Together Users

Keep It can import Together libraries from Together for Mac 3.8.7 and later. All files will be copied, and your Together library will be unaffected. See “How do I import a Together library?” for more information.

Upgrade discounts are available for Together 3 users. See “Is there a discount for Together users?” for more information.

Key Differences

Keep It has a single library to work best with iCloud, app extensions, and so on. Keep It works efficiently with large libraries.

Keep It’s folders can be used to separate projects and make moving things between them straightforward. When you select a folder, it shows everything it contains; double-click any folder that contains nested folders or bundles to focus on it, hiding all other folders in the sidebar.

Like Together, Keep It stores everything you add as files and folders, and it is possible to save files to these folders to automatically add them. To expose the files, choose Keep It > Library > Make Alias to Files Folder from the menu, and choose a location for the alias.

The files in Keep It’s library can also be relocated by holding on Command + Option at startup.

On Mac, the sidebar can be hidden and will appear when you drag something to the edge of the window. The sidebar will automatically collapse if the window is made too narrow.

Compact Mode
Compact Mode reduces the app to a single column, and can be used as a floating window or alongside other full-screen apps with Split View on Mac, or in Slide Over or Split View on iPad.

On Mac, Compact Mode effectively replaces Together’s Shelf, but unlike the Shelf provides all the functionality of the app, and works with other full-screen apps.

In Compact Mode, navigate with swipes and clicks, or using the Back / Forward shortcut keys shown in the Go menu, along with the arrow keys and spacebar. Keep It automatically switches to Compact Mode when its window is made narrow enough.

Import View
To tag items and choose locations when importing, enable the “Show import view: When importing from other apps” option in Import preferences.

Showing the Import View replaces Together’s option to show the Shelf when importing from other apps.

Favorites Bar
On Mac, favorite lists are shown in the Favorites Bar, which will show All Items, Recents and Favorites by default, but you can drag them off, and add any folder, bundle, label or saved search by dragging them to the bar.

You can also drag items to lists in the bar to add / move those items there, navigate to them quickly using the ⌘1 to ⌘9 shortcut keys shown in the Go > Favorite List menu, and click on favorite folder icons to show its subfolders.

When searching, the Favorites bar will act like a scope bar, and include a Save button for saving the search.

Tag Filter
Tags are shown in the Tag Filter, which appears below the item list on both Mac and iOS. The tag filter shows only the tags applied to the visible items in the list, and can filter items that have either all or any of the selected tags, including an “Untagged” tag. Tags toggle on and off when you click / tap them. You can also rename and remove tags here.

To see the Tag Filter, click the button in the item list header or choose View > Tag Filter > Show Tag Filter from the menu. Use the View > Tag Filter menu to change the way the tag filter behaves and how the tags are sorted.

Keep It for Mac shows suggestions while searching, and selecting a suggestion turns that into a token, allowing various terms to be combined. Search can match by name, tags, comments, source, dates, kind, label and bundle.

You can also use keywords such as tag: or name:, and natural language for dates (e.g. “yesterday” or “last Tuesday”). See Keep It’s Help files for a full list of keywords.

Click the magnifying glass in the search field to customize the search.

Click the Save button below the search field to save the search. Saved Searches are the equivalent of Smart Groups in Together, but are guaranteed to work with iCloud, and across Macs and iOS devices.

It’s also possible to create and edit saved searches without using the search field. Choose File > New Saved Search from the menu, and choose from the available options. Double-click a saved search in the sidebar to edit.

The item list now shows a summary and thumbnail when appropriate. These are stored in iCloud to provide a richer experience on iOS without needing to download entire files. You can change the way the list is shown, and what is included, by clicking on the icon above the list, next to the tag icon.

Encrypted Files
Keep It uses a different format for encrypted files. When the files are exported from Together, they will be decrypted, and Keep It will re-encrypt them as they are imported.

In Keep It, encrypted files are password-protected Zip files that use AES-256 encryption. Apps such as The Unarchiver can open these files.

Both top-level folders and individual items can be shared via iCloud. Any changes made by others will be reflected in all participants’ libraries. Only the files and folders are shared, not the label, tags, folder, etc.

Bundles work the same as Together’s groups, so an item can be in many bundles (or none at all), and removing a bundle doesn’t remove the items from the library.

By default, when a folder is selected you’ll see everything in that folder and its subfolders. The containing folder / bundle(s) will be shown below each item’s name, and clicking that will select the item in that folder or bundle. You can change this behavior in General Preferences.

Focus on Folders
Double-click any folder that can be expanded to focus on it. This will hide all other folders and bundles in the sidebar, apart from the focused folder and the things it contains.

The Recents list shows the most recently added, viewed and edited items across all your devices.

Deleted Items
Deleted items are automatically removed after 30 days, and show the time remaining (you can remove them individually, or using the Empty Deleted Items menu command).

Labels are shown below the folders and bundles in the sidebar.

Default Import Destination (Inbox)
Any top-level folder or bundle can be set as the Default Import Destination and shown at the top of the folders / bundles section with a special icon. This will used by default when no destination is specified (e.g. using Services, dragging to the Dock icon, using a bookmarklet), and selected by default in the Share extension.

Arranging Lists
Each list now has its own sort settings that will match All Items unless customized. Some lists have more appropriate options — for example, Recents and Deleted Items can be sorted by newest or oldest.

Similarly, each list can be set to either show list view or icon view, and will default to match All Items unless customized.

Item Info
Items have a dedicated Source field for the original URLs of web links and things saved from web pages, when that information is available.

On Mac, clicking the icon next to the tags field in the Info view will show a searchable list of tags. Either click or use the up / down arrow keys to select tags, and Return to add them.

When multiple items are selected, you will be shown options to add them to a bundle, move them to a folder, change the label or add tags.

Notes now have predefined styles for Title, Heading and Body. File attachments show the filename of attached documents, and allow you to switch between showing images and PDFs inline or as icons. Notes can be zoomed according to the setting in Fonts preferences. On iOS notes are resized according to the system text size.

It’s also possible to customize built-in styles and create your own custom styles, and these will be available across all your devices with iCloud.

The default New button in the toolbar can be changed to create new notes, or items from the default stationery, which can be set in the File > New from Stationery > Manage Stationery panel.

Rich and plain text files created from stationery can be automatically named or renamed according to the setting in Files preferences (disabled by default).

Tabbed Windows
Items can be created in the list or their own windows, and these windows can be tabbed together according to your tab settings in System Preferences.

To allow items to be opened in tabs along with the main window, go to General preferences and change the “Allow Tabs for” setting to “All windows”.

By default only notes are edited in their own windows, and other kinds of files will be opened in their original apps, but this can be changed in General preferences.

Web Links
Web Links show live previews (like bookmarks in preview mode in Together) unless saved as PDFs or web archives for offline viewing.

Keep It for Mac can save two kinds of PDFs: single-page or paginated. Paginated PDFs resemble a printed web page, and single-page PDFs resemble Web PDFs in Together — essentially screenshots with selectable text and clickable links.

Keep It can also create web archives. However, when you attempt to open those in Safari on Mac, GateKeeper will say the file is corrupt and offer to move it to the Trash. The files are not actually corrupt, and there are instructions on how to get around that on the Keep It support page.