Keep It is a notebook and organizer, ideal for writing notes, saving web links, storing documents, images, or any kind of file, and finding them again.
Keep It integrates with the Finder, can edit files in a variety of formats, and show previews of pretty much everything else. Organize with folders, labels, tags and bundles. Keep It’s powerful search lets you find just about anything instantly, and includes text recognition for images and scanned PDFs. With iCloud, access your Keep It library across multiple devices, and share items and folders with other Keep It users.
Available on Mac, and as a separate app for iPhone and iPad, Keep It is the destination for all those things you want to put somewhere, confident you will find them again later.
New in Keep It 2
Keep It 2 adds Finder integration, Quick Open, Quick File, Reader mode and minimal web pages, the ability to reorder lists in the sidebar, a redesigned items list, favorites at the top, improved search, improved PDF viewing and Markdown previews, improved linking between items, the ability to duplicate items, and more. See What’s New In Keep It 2 for a full list.
Notes, Links and Everything Else
Make Notes
Create notes with built-in styles that look good and read well on all your devices. Notes can contain checklists, bulleted and numbered lists, links, dividers, images, and other attachments.
Add Anything
Any kind of file can be added to Keep It directly, saved to one of its folders in the Finder, or created from stationery, and opened for editing in other applications. Any item can be encrypted with a password.
Save Web Links
Save web links to Keep It, view them in the app, open them in your browser, save them as PDFs or web archives for offline reading, or convert them to editable notes.
Preview and Edit
Keep It can edit its own notes, rich text, plain text and Markdown files, add highlights and notes to PDFs, and show previews for images, web pages and most other documents.
iCloud
Everywhere
Keep It can store everything in iCloud and make it available across all your Macs, and your iPad and iPhone too, with Keep It for iPad and iPhone.
Share Folders and Items
Keep It can share top-level folders and individual items with other Keep It users via iCloud. Participants will see all changes automatically.
Works With Your Mac
Compact Mode
In Compact Mode, Keep It for Mac becomes a single column, ideal for using alongside other apps or in split screen.
Finder Integration
Keep It stores everything you add as files, folders and tags that you can see in the Finder, and in all Open and Save panels. With Finder integration, you can add, tag, rename, move, and remove files and folders, and see the changes reflected in Keep It.
Works with Other Apps
Pretty much anything can be dragged to Keep It, and you can also add things from a variety of apps with Keep It’s share extension and the Services menu.
System Integration
Files you add to Keep It can be searched with Spotlight, backed up with Time Machine, and opened in any suitable app for editing. Tasks in Keep It can be automated with AppleScript, Automator and the Shortcuts app.
Organize
Folders
Folders let you organize items and bundles hierarchically, when needed. Select a folder to see everything it contains, double-click to focus the sidebar on that folder.
Labels
Use labels to color-code items for quick visual recognition. Labels are listed in the sidebar so you can quickly see everything with a particular label.
Bundles
When you need to gather things into one place, make a bundle. Items can be in more than one bundle at a time, and when you remove the bundle, everything else stays where it was.
More Lists
Use the Recents list to see things you’ve added or viewed lately, with the latest shown at the top. Favorites provide quick access. Deleted Items are automatically removed after 30 days.
Search and Filter
Search
Keep It can search the content of most files, and can recognize text in scanned PDFs and images, and prominent features in images. While searching, suggestions appear as you type, allowing you to narrow down results to exactly what you need. Save searches for later reuse.
Tag Filter
Keep It’s Tag Filter makes finding things by tags easy, and works with search and the selected list. Choose a tag to see all the tagged items and any other relevant tags; choose another tag to drill down further.
What’s New In Keep It 2 for Mac
Finder Integration
- See Keep It as a location in the Finder, and standard Open and Save dialogs
- Add, move, rename, remove and generally manage files in the Finder
- When using iCloud, files no longer need to be stored on your Mac, but will still appear in the Finder
Items
- See favorite items at the top of the list
- Redesigned list view shows larger thumbnails and longer names
- Icon view shows document thumbnails by their width
- Duplicate items in the list
- See items that link to the current item (backlinks) in the Info view or Show In menu
Organize
- Use Quick File to quickly add things to a folder or bundle
- Manually reorder folders, nested bundles and saved searches in the sidebar
- Set a color when creating folders or bundles
- Duplicate folders, bundles and saved searches
- Search for and create folders and bundles in the Share extension
Search
- See instant search suggestions to go beyond searching with text
- Use Quick Open to quickly search for and open any list or item by its name
- Find images by their prominent features
- Find items with checklists and highlighted text
- Icons for suggestions and tokens in the search field
- When searching by content, the first found occurrence will be scrolled into view
Notes & Text Editing
- Merge items into a single note
- Adjustable display margins for notes, rich text and Markdown files
- Edit underline, strikethrough, and paragraph settings for saved note styles
- Automatically constrain width when editing windows made full screen
- Easily insert a link to another Keep It item or list
- Improved color pickers on macOS Ventura
- Word count now floats over the text
- Task lists in Markdown previews
- Convert rich text, plain text, web pages, mail messages, and Markdown files to notes
- Indent checklists items
- Choose custom highlight colors for notes and rich text documents
Web Links & PDFs
- Reader mode for web links, save for offline as HTML or PDF
- Convert minimal web pages to editable notes
- See the URL when the pointer moves over links
- See thumbnails and an outline (if available) for PDF documents
- Reorder and remove PDF pages in the thumbnails view
- Select, highlight, and copy text in scanned PDFs on macOS 13 Ventura and later
- Safari extension can add a web link to Keep It with a single click.
- Choose custom highlight colors for PDFs